Every prospect asks the same question: “if Microsoft's admin center already tells me how much storage I use, why am I paying you?” The honest answer takes one page.
Native tooling reports usage. TSO turns usage into a ranked, explained, financially-quantified action plan you can hand your CIO tomorrow morning.
Real capability gaps between “native tools telling you what you have” and TSO “telling you what to do about it.” Every point below is a customer report, not a speculative feature.
SharePoint sites, OneDrive drives, Exchange mailboxes and Teams-backed storage are correlated by owner and Group ID in a single scan job — one join, not three CSV downloads.
4 workloads · 1 scan · 1 filter surface
Every finding carries a 0–100 score, a 0–1 confidence, the rule codes that fired, and a plain-English reason a non-engineer can read.
7 built-in rules · per-workspace thresholds
The executive report computes your baseline entitlement (1 TB + 10 GB per user), compares actual usage, and multiplies the delta by Microsoft’s list add-on price — so the CIO sees currency, not gigabytes.
Monthly cost at $0.20 / GB list rate
Native OneDrive reports show storage per user. TSO joins accountEnabled and surfaces every drive owned by a disabled or deleted employee — plus every SharePoint site with no active owner.
Orphaned OneDrive · abandoned sites
A one-page executive PDF and a multi-sheet Excel workbook — signed with the tenant name, ready for the CIO or the MSP’s end client. Enterprise tier is fully white-label.
PDF + XLSX · 10-min SAS download
Hash-based duplicate sweeps across sites, largest-file scans with version counts, and version-heavy file detection — each with its own resumable, cancelable job and per-item drill-down.
3 dedicated scan modes
Enterprise workspaces manage unlimited tenants with client tags, portfolio dashboards, and white-label PDFs — instead of 20 admin logins across 20 client tenants.
Unlimited tenants · client-branded output
Stale, oversized and over-permissioned SharePoint content poisons Copilot grounding. TSO’s inventory is the pre-Copilot cleanup pass native tooling doesn’t package.
Pre-Copilot · Purview attach
Row by row against the four native surfaces most customers already have. Read down by capability, not by product — the pink column is the union.
| Capability | Microsoft SharePoint Admin Center | Microsoft M365 Usage Reports | Microsoft (add-on) SP Advanced Management | Microsoft (Power BI) M365 Usage Analytics | LogiSam TSO |
|---|---|---|---|---|---|
| Inventory & coverage | |||||
| Cross-workload inventory SharePoint + OneDrive + Exchange + Teams in one view | 3 reports | ||||
| Per-item metadata name · size · path · owner · timestamps | |||||
| Storage totals per site | |||||
| Storage per OneDrive user | |||||
| Mailbox size (no content reads) | |||||
| Teams ↔ SharePoint linkage in one view | |||||
| Detections | |||||
| Departed / disabled-user OneDrive | |||||
| Abandoned-site detection owner-state joined, not just inactivity age | Age only | ||||
| Duplicate-file sweep | |||||
| Largest-files-in-site scan | |||||
| Version-heavy file detection | |||||
| Recommendations & economics | |||||
| Scored, explained recommendations | |||||
| Per-workspace tunable rule thresholds | Fixed | ||||
| $ overage vs entitlement math | |||||
| Deliverables | |||||
| Executive one-page PDF | |||||
| Multi-sheet Excel, per-item drill-down | CSV | Raw CSV | Power BI | ||
| White-label / branded output | Enterprise | ||||
| MSP & portfolio | |||||
| Multi-tenant portfolio | |||||
| Tenant tagging / client grouping | |||||
| Operations | |||||
| Scheduled / recurring scans | Fixed refresh | Refresh cadence | |||
| Scan-to-scan trend | Buckets | ||||
| Metadata-only, read-only by design no destructive Graph calls | N/A | N/A | Writes | N/A | |
| Setup time to first output | Instant | Instant | Rollout | Days–weeks | ≈ 10 min |
| Licensing | |||||
| Requires Power BI Pro seats | No | No | No | Yes | No |
| Additional per-user licence | Included | Included | ≈ $3/user/mo | Power BI Pro | Per-tenant, not per-user |
A real mid-market tenant, and an honest read on the customers we are the wrong tool for.
Single M365 tenant · numbers from the executive PDF TSO would produce today.
Acting on the top decile alone recovers 1.9 TB — enough to reverse the overage on day one.
TSO Pro annual subscription costs a fraction of the annualised overage — see Pricing for exact plan cost.
Storage growing at ~30 %/yr with no intervention → $1,283 / month avoidable spend by year three, before Copilot readiness and Purview retention savings.
The best pitch names the customer for whom we are the wrong tool.
“Microsoft's native tools tell you what your storage is. TSO tells you which items to remove, why, what your Ops team should do first, and how much it saves — and hands you the PDF you can send your CIO tomorrow morning. If you have a Power BI expert on staff, you can build a partial version of TSO in six to twelve weeks. If not, we're the ten-minute path to the same answer.”
— LogiSam · TSO
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