Every TSO feature, in one page.
Fifteen product surfaces, one workspace. Every scan is read-only. Every export is same-origin. Every finding carries the Microsoft Graph endpoint it came from, so your admins can verify what they see.
Home screen
A workspace dashboard, not another admin centre
Sign in and land on the tenancy-wide view — total storage scanned, items indexed, active recommendations, and the two workload sparklines. Every tile links to the underlying data.
- Total storage, items scanned and recommendations on the top row
- Storage-by-workload and items-by-workload sparklines
- "New scan" and "Add tenant" controls right in the hero
- Contact us and Help sit in the nav — never buried in a menu
Scans list
Every crawl, every tenant, in order
One row per scan — tenant, workloads included, duration, status. Filter, sort, or click through to any scan's detail page.
- Newest first with status pills (queued / running / complete / failed)
- Per-scan reclaim number surfaces before you open the row
- Deep-link back into any workload tab of any scan
- Small footprint — thousands of scans stay legible
Scan overview
One number for how much you can reclaim
The scan overview is the elevator pitch — total storage, monthly excess at Microsoft's $0.20/GB list rate, headline recommendations, and per-workload tiles you can drill into.
- Total storage, items scanned, recommendations and errors on the top row
- Storage-overage card converts usage into a monthly cost delta
- Workload tiles for SharePoint, OneDrive, Exchange and Teams
- Live pipeline stages during an active scan
OneDrive accounts
Find dormant OneDrives and departed-user data
Per-user OneDrive inventory with disabled-account flags. Departed-user drives are the fastest reclaim target on most tenants.
- Storage per user in GB
- Disabled / deleted user rows shaded pale red
- Last activity from the OneDrive Usage Report
- Excel export marks inactive rows
Exchange mailboxes
Mailbox sizes and stale-mailbox detection
Mailbox size and last-activity from the Exchange Usage Report. Great for spotting oversized shared mailboxes and disabled-user mailboxes still consuming licenses.
- Every mailbox with total item size and last activity
- Filter and export in GB
- Feeds the Recommendations engine
Teams-backed locations
Every Team, mapped to its SharePoint site
Each Microsoft Team backs itself with a SharePoint site. TSO maps that link so you can run duplicate detection and version scans on the underlying store directly — the Teams-backed sites appear on the SharePoint tab with a badge.
- Team display name, linked SharePoint site URL, storage in GB
- Last activity date
- Click the team name to open the underlying site's detail page
Users & quota calculator
Included quota vs actual — the buy-vs-reclaim number
Microsoft grants 1 TB + 10 GB per licensed user of included SharePoint storage. Every gigabyte above that is priced at $0.20 / month. The Users tab shows both, per tenant.
- Licensed user count from Entra
- Included quota vs SharePoint used from Reports
- Excess quantified at the standard $0.20/GB list rate
- Per-user OneDrive quota view
Duplicate detection
Hash-based sweeps across your tenant
Find exact copies of the same file across a tenant — same content hash, different locations — and see how many gigabytes you'd reclaim if you kept only the newest.
- Two inner tabs — per-site sweeps + merged file view
- Groups sorted by reclaimable bytes descending
- Sweeps are resumable
- Add sites to an existing sweep so cross-site duplicates group correctly
Largest files
The biggest files, with version counts
Walks every drive and keeps the top-N files above a size threshold. Each winner is enriched post-scan with an exact version count from Graph.
- Configurable minimum size (10 MB → 50 GB) and top-N (up to 500)
- Colour-coded version counts
- Hover the version count to see reclaim from pruning
- One-click open in SharePoint
File versions
Files hoarding versions — with an exact reclaim
Pick a minimum-versions threshold (5, 10, 20, 50, 100). TSO walks the site's drives, calls Graph /versions per candidate file, and returns the top-N by reclaimable bytes. The version count and reclaim column live on the Largest files table above.
- All-versions total from Graph when available
- Reclaimable estimate = (versions − 1) × current size
- Totals row sums across visible rows
- CSV + XLSX exports include the totals row
No-owner sites
Ownerless SharePoint sites, front and centre
Sites created for a one-off project by someone who has left, and never adopted by anyone else, are the biggest source of dormant storage. TSO flags them, sorts by size, and quantifies the reclaim.
- Filter by workload — SharePoint sites, Teams-backed sites, OneDrive drives
- Storage in GB and last activity per row
- Recommendation category set to "review" until an owner is assigned
- Exports carry the No Owner flag into the Excel workbook
Optimize
The plan, not just the findings
The Optimize view groups every recommendation into an actionable plan — what to archive, what to review, what to keep — and quantifies the reclaim you unlock at each step.
- Grouped by action tier so the highest-impact wins surface first
- Cumulative reclaim readout as you tick items off
- Exportable playbook to hand to the data owner
- Feeds the PDF and Excel outputs
Recommendations engine
Ranked actions with reclaim estimates
The scoring engine ranks archive, delete and review candidates by confidence and reclaim size. Above the table: four insight cards for disabled OneDrive, inactive OneDrive / SharePoint / Teams 1/3/5 years.
- Dedicated columns for No Owner, No Activity, Last Activity Since
- Reclaim in GB per row
- Sortable and filterable
- Insights carry through to the PDF report cards
Per-scan recommendations
Every action, per scan, with its receipt
The scan-level recommendations tab shows only the findings from the current crawl, so month-over-month you can see what changed. Each row cites the Graph endpoint it came from.
- Scan-scoped list — filter by workload without cross-contamination
- Confidence and reclaim columns match the top-level table
- Direct link to the underlying file, site or mailbox
- CSV + XLSX exports respect the current filter
Site detail page
Everything about one site, in one place
Click any SharePoint site title (or a Teams-backed site name) to open a per-site view with three inner tabs and a one-click duplicate detector.
- Header stat cards — storage, libraries, files, last activity
- Overview tab with a Detect duplicates button
- Largest Files inner tab, pre-scoped to this site
- File Versions inner tab with totals footer
Client-ready PDF
One button, one branded report
Every scan produces a PDF you can hand to a client, a CIO, or the finance team. Executive summary, storage-overage math, inactive-insight cards, per-workload deep dives, top-ten actions.
- Executive summary with total reclaim + monthly saving
- Storage overage vs included quota
- Insight cards for inactive OneDrive / SharePoint / Teams
- Top-ten ranked actions
Excel workbook
Every row, ready for pivot tables
One sheet per workload. Sizes in GB. OneDrive inactive rows shaded so the reader can spot them without a filter.
- Sheets: Summary, SharePoint, OneDrive, Exchange, Teams, Duplicates, Largest, Versions, Recommendations
- Sizes in GB throughout
- Inactive OneDrive rows pale-red highlighted
- Recommendations with No Owner / No Activity columns
Microsoft Marketplace
Buy TSO through your Azure bill
TSO is listed on Microsoft AppSource / Azure Marketplace via SaaS Fulfillment API v2. Provision, subscribe, suspend, or change plans through Microsoft's own console — TSO syncs the lifecycle automatically.
- Provisioning webhook creates the workspace on first purchase
- Suspend / resume / plan-change events sync in near-real-time
- Stripe remains available for direct-billed customers
Every feature. One tenant. Free first scan.
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